Dead letter mail

"dead letter" redirects here. For other uses, see dead letter (disambiguation).

Dead letter mail or undeliverable mail is mail that cannot be delivered to the addressee or returned to the sender. This is usually due to lack of compliance with postal regulations, an incomplete address and return address, or the inability to forward the mail when both correspondents move before the letter can be delivered. Largely based on the British model that emerged in the late eighteenth century, many countries developed similar systems for processing undeliverable mail.

Returned censored airmail cover from Greenwich, Connecticut, United States to France stamped 24 September 1942.

2008 Russian letter with affixed return label and reason for return checked

The term "dead mail" is perhaps a misnomer, and several jurisdictions have opted for the use of the term "undeliverable mail" as more clearly representing the status of the item whose transmission has been impeded. As it is performed by internal departments within postal administrations, little information about the dead letter office function has ever been made public. A few journal articles and at least one recently published book (Canadian) dealing with this topic have appeared.^[1][2]

Classification as a dead letter is one of the few instances where postal personnel are allowed to violate secrecy of correspondence, ostensibly to search for clues as to the letter's origin or destination. Countries must also set up regulations for the disposal of dead letters, particularly when they contain items of value. Some very valuable items have turned up in undeliverable mail, including a stolen painting by Marc Chagall which turned up in a United States Postal Service sorting center in Topeka, Kansas in January 2002.^[3]

Many countries, including Canada and the United States, have issued special labels for envelopes that have travelled through the dead letter office. Genuinely used examples are highly prized by collectors, although mint labels, because they have no postage value, are often fairly common.

Dead letter office

This section is about the postal facility. For the album by R.E.M., see Dead Letter Office (album). For the film, see Dead Letter Office (film).

 

Dead letter office, probably in Washington, D.C.; September 1922

A dead letter office (DLO) is a facility within a postal system where undeliverable mail is processed.^[4] Mail is considered to be undeliverable when the address is invalid so it cannot be delivered to the addressee, and there is no return address so it cannot be returned to the sender.

At a DLO, mail is usually opened to try to find an address to forward to. If an address is found, the envelope is usually sealed using tape or postal seals, or enclosed in plastic bags and delivered.^[5] If the letter or parcel is still undeliverable, valuable items are then auctioned off while the correspondence is usually destroyed. Despite this practice, in the past some undeliverable envelopes were acquired by philatelists.^[6]

Dead letter offices go by different names in different countries. In many English-speaking countries they are called returned letter offices.^[6]

Canada

Canada Post sends mail which is not deliverable to the Undeliverable Mail Office (NUMO) at Mississauga, Ontario,^[7] or North Sydney, Nova Scotia. Domestic mail which is still undeliverable after passing through NUMO is then destroyed, while incoming international undeliverable mail is returned to the country of origin.^[6]

Malta

In Malta, undeliverable mail was sorted in the General Post Office in Valletta. The facility was initially known as the Returned Letter Branch, but later on it was also referred to as the Returned Letter Office or Dead Letter Office. Various postal markings were used at the facility from 1889 onward.^[8]

United Kingdom

A Dead Letter Office was first established in 1784 for dead and missent letters that had reached London. The bye-letter offices dealt with bye-letters and those that did not go to London. No postage was charged for returns, which were made after six months, where an addressee was found. From 1790, a charge was made for returned letters but the time was reduced to two months by John Palmer. Upon hearing of the return charge William Pitt rescinded the charge.^[9]

In the UK, undeliverable mail is processed in the National Returns Centre in Belfast^[10] which holds 20 million undeliverable items,^[11] or in a smaller office in Portsmouth.^[12]

United States

 

1901 illustration of the Washington Dead Letter Office

The U.S. Post Office, as it was known then, started a dead letter office in 1825 to deal with undeliverable mail. By 1893, it handled about 20,000 items every day.^[6] Patti Lyle Collins was a long-time employee of the office, responsible for the redirection of an estimated 1,000 letters a day.^[13] In 2006, approximately 90 million undeliverable-as-addressed (UAA) items ended up in the dead-letter office of the U.S. Postal Service; when the rightful owners cannot be identified, the correspondence is destroyed to protect customer privacy, and enclosed items of value are removed.^[14]

These facilities are now known as mail recovery centers (MRC). Other former names include the dead letter branch and the dead parcel branch. The USPS mail recovery center is located in Atlanta, Georgia. Since April 2013, the postal auctions have been held online and include not only material lost in the U.S. but also material from other national postal authorities who consign them to the USPS for auction.^[15]

In popular culture

• The first full-length American detective novel, The Dead Letter, is partially set in the Dead Letter Office in Washington, DC. The book was written by Metta Victoria Fuller Victor under the pseudonym Seeley Regester in 1866.^[16]
• The rock band R.E.M. released a compilation of B-sides and rarities in 1987 entitled Dead Letter Office.^[17]
• In the 1947 film Miracle on 34th Street, two mail sorters handle a letter addressed to "Kris Kringle" at the New York City courthouse, and decide to deliver all the Santa Claus mail now in the dead letter office to the courthouse, where a man calling himself Kris Kringle is facing a mental competency hearing. The man's attorney uses the huge volume of mail as evidence that the federal government recognizes his client as "the one-and-only Santa Claus".^[18]
• Horror writer Clive Barker's book The Great and Secret Show features segments centered on the dead letter office in Omaha, Nebraska.^[19]
• In 1993, the USPS issued a 29c Elvis Presley stamp. Many fans of Elvis sent letters to fictitious addresses so that they would receive their letters back, marked with the words "return to sender", a homage to the song "Return to Sender".^{[20][failed verification]}
• In The Simpsons episode "Sunday, Cruddy Sunday", Springfield Elementary School visits their local Post Office and are treated to a piece of undeliverable mail from the dead letter office as a souvenir.^[21]
• In the 1996 comedy film Dear God, a character played by Greg Kinnear, who works in the dead letter office in Los Angeles, California, responds to letters written to God.^[22]
• The 2014 television series Signed, Sealed, Delivered takes place in a fictional dead letter office in Denver, Colorado.^[23]
• The Bones episode "The Male in the Mail" (season 7, episode 4) featured a decomposed body turning up at the dead letter office in Washington D.C.^[24]
• In Herman Melville's short story "Bartleby, the Scrivener", it is suggested that Bartleby had been employed as a clerk in the "Dead Letter Office at Washington".^[25]
• In late 2019, the rock band Soul Asylum released a song titled "Dead Letter".^[26]
• The level in the 2021 videogame Psychonauts 2 titled "Cruller's Correspondence" is an abstract representation of an old-fashioned post office, which includes both a "Dead Letter Office" and an "International Dead Letter Office".^[27]
• The 1998 feature film Dead Letter Office is based around the unrequited love and unfulfilled dreams of characters at an Australian DLO.^[28]

References

1. Plain, Brian C. (2006). The dead letter office in Canada, 1830-2002: an illustrated postal history (2nd ed.). Surrey, BC: British North America Philatelic Society. p. 148. ISBN 0-919854-88-5. OCLC 84985892.
2. Allison, Sue (July 2000). "No Return Address". Smithsonian. 31 (4). Retrieved 2017-02-17.
3. . USPS Memo to Mailers. USPS. March 2002. Archived from the original on 2002-06-06. Retrieved 2009-10-17.
4. Patrick, Douglas & Mary (1973). The Musson Stamp Dictionary. Toronto: Musson Book Company. p. 64. ISBN 0773700064.
5. Hirn, Todd A. "Officially Sealed Mails of the World". poseal.com. Retrieved 21 March 2015.
6. Miller, Rick. "Dead letter office gave rise to official seals". Insights. Linns Stamp News. Retrieved 12 June 2023.
7. Lu, Vanessa (29 September 2011). "Ever lose anything in the mail? Here's where it all ends up". Toronto Star. Retrieved 28 August 2012.
8. Proud, Edward B. (1999). The Postal History of Malta. Heathfield: Proud-Bailey Co. Ltd. p. 250. ISBN 1872465315.
9. Joyce, Herbert (1893). The History of the Post Office from its establishment down to 1836. London: Richard Bentley & Sons. pp. 307–308.
10. "What happens next when we can't deliver your mail". Royal Mail. 2015. Retrieved 22 March 2015.
11. Mayll, Steve (13 February 2013). "The lost post: Secrets of the warehouse where 20 MILLION undelivered items have ended up". UK News. Daily Mirror. Retrieved 22 March 2015.
12. Mann, Natasha (27 January 2003). "People send the funniest things". The Guardian. Retrieved 21 March 2015.
13. Lovejoy, Bess. "Patti Lyle Collins, Super-Sleuth of the Dead Letter Office". Mental Floss. Retrieved 10 March 2022.
14. . USPS. 2006. Archived from the original on 9 May 2009. Retrieved 25 March 2009.
15. Malloy, Daniel (7 March 2013). "Post Office moving Atlanta unclaimed mail auction online". Atlanta Journal-Constitution. Retrieved 30 December 2013.
16. "A document of unquestioned historical importance that only the most devoted genre fans will read for fun". Kirkus. 15 June 2021. Retrieved 17 July 2022.
17. Guterman, Jimmy (2 July 1987). "Dead Letter Office". Rolling Stone. Retrieved 17 July 2022.
18. Carr, Kevin (16 December 2013). "Could the U.S. Post Office Really Help Prove Santa Exists, Like in 'Miracle on 34th Street'?". Film School Rejects. Retrieved 21 May 2014.
19. . Literal Remains. 8 September 2010. Archived from the original on 21 May 2014. Retrieved 21 May 2014.
20. Humphries, Patrick (2003). Elvis The #1 Hits: The Secret History of the Classics. Kansas City: Andrews McMeel Publishing. ISBN 0-7407-3803-8.
21. "Script - Sunday, Cruddy Sunday". Retrieved 17 July 2014.
22. Maslin, Janet (1 November 1996). "Movie Review: Dear God (1996) Where Do Dead Letters Go? Heaven". New York Times. Retrieved 21 May 2014.
23. "Martha Williamson Begins a Highly Anticipated Return to Television with 'Dead Letters' (Working Title), a Hallmark Channel Original Movie of the Week and Potential New Primetime Series". The Futon Critic. July 2, 2013. Retrieved April 14, 2014.
24. . TV.com. 1 December 2011. Archived from the original on 30 May 2014. Retrieved 12 June 2014.
25. Melville, Herman (1990). Bartleby and Benito Cereno. New York: Dover Thrift Editions. p. 34. ISBN 9780486264738.
26. "Soul Asylum - Dead Letter". YouTube. Archived from the original on 2021-12-12.
27. Double Fine (2021-08-25). Psychonauts 2. Xbox Game Studios. Level/area: Cruller's Correspondence.
28. Stratton, David (17 August 1998). "Dead Letter Office". Variety. Retrieved 17 July 2022.

External links

 

Wikisource has the text of The New Student's Reference Work article "Dead-Letter Office".

• Dead Letter Office Smithsonian Arago — People, Postage and the Post
• Remembering The Dead 2019-12-10 at the Wayback Machine National Postal Museum
• "No return address" (Smithsonian magazine, July 2000)
• Mail Recovery Center Guidelines USPS
• Dead Letter Office fees at different points in US history