Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition.[2]
Records life-cycle consisting three stages: creation, maintenance, and disposition of the record.[1]
Wikiversity has learning resources about Record Management Stages
The records management phase of the records life-cycle consists of:
creation
classification
maintenance
disposition
Creation occurs during the receipt of information in the form of records. Records or their information is classified in some logical system. As records are used they require maintenance. Disposition encompasses the destruction or transfer to an archive for future reference.
This is then followed by a second, archival phase consisting of:
the selection or acquisition of the records by an archives
a description of the records in inventories, finding aids and the like
the preservation of the records or, perhaps, the information in the records
Researchers and scholars may continue to reference and use of the information contained within the records.
Continuum modelEdit
In the 1930s Emmett Leahy of the United States National Archives had a central role in developing a program to define the records life-cycle from creation and use through eventual destruction or archiving.[3] Richard Berner of the University of Washington proposed a single records management-archives goal: "responsible records use and administration leading to either authorized destruction or archival preservation and administration".[4]
The professions of records management and archives, while distinct, surely are working towards the same objective: the effective management of recorded information through all stages of the continuum, from creation to disposal. Effective management of recorded information (what Berner calls "responsible records use and administration") requires ongoing cooperative interaction between the records manager and the archivist in order to:
ensure the creation of the right records, containing the right information, in the right format;
organize the records and analyze their content and significance to facilitate their availability;
make them available promptly to those (administrators and researchers alike) who have a right and a requirement to see them;
systematically dispose of records that are no longer required; and
protect and preserve the information for as long as it may be needed (if necessary, forever).
Important later contributions were made by Frank Upward and his development of the Records Continuum Model.
^FEA (2005). FEA Records Management Profile, Version 1.0. December 15, 2005.
^Pearce-Moses, Richard (2005). A Glossary of Archival and Records Terminology. Chicago, IL: The Society of American Archivists. p. 232. ISBN1-931666-14-8.
^Emmett J. Leahy (1910-1964), Emmett Leahy Award, retrieved 2020-11-17
^Berner, R. (1983). Archival Theory and Practice in the United States: A Historical Analysis. Seattle and London.{{cite book}}: CS1 maint: location missing publisher (link)
Further readingEdit
Atherton, J. (1985). "From Life Cycle to Continuum. Some Thoughts on the Records Management-Archives Relationship". Archivaria. 21: 43–51.
Berner, R. (1983). Archival Theory and Practice in the United States: A Historical Analysis. Seattle and London.{{cite book}}: CS1 maint: location missing publisher (link)
September 14, 2023
records, life, cycle, records, management, refers, following, stages, records, life, span, from, creation, preservation, archives, disposal, while, various, models, records, life, cycle, exist, they, feature, creation, receipt, disposition, consisting, three, . Records life cycle in records management refers to the following stages of a records life span from its creation to its preservation in an archives or disposal While various models of the records life cycle exist they all feature creation or receipt use and disposition 2 Records life cycle consisting three stages creation maintenance and disposition of the record 1 Wikiversity has learning resources about Record Management Stages Contents 1 Overview 2 Continuum model 3 See also 4 References 5 Further readingOverview EditThe records management phase of the records life cycle consists of creation classification maintenance dispositionCreation occurs during the receipt of information in the form of records Records or their information is classified in some logical system As records are used they require maintenance Disposition encompasses the destruction or transfer to an archive for future reference This is then followed by a second archival phase consisting of the selection or acquisition of the records by an archives a description of the records in inventories finding aids and the like the preservation of the records or perhaps the information in the records Researchers and scholars may continue to reference and use of the information contained within the records Continuum model EditIn the 1930s Emmett Leahy of the United States National Archives had a central role in developing a program to define the records life cycle from creation and use through eventual destruction or archiving 3 Richard Berner of the University of Washington proposed a single records management archives goal responsible records use and administration leading to either authorized destruction or archival preservation and administration 4 The professions of records management and archives while distinct surely are working towards the same objective the effective management of recorded information through all stages of the continuum from creation to disposal Effective management of recorded information what Berner calls responsible records use and administration requires ongoing cooperative interaction between the records manager and the archivist in order to ensure the creation of the right records containing the right information in the right format organize the records and analyze their content and significance to facilitate their availability make them available promptly to those administrators and researchers alike who have a right and a requirement to see them systematically dispose of records that are no longer required and protect and preserve the information for as long as it may be needed if necessary forever Important later contributions were made by Frank Upward and his development of the Records Continuum Model See also EditInformation Lifecycle Management Retention periodReferences Edit FEA 2005 FEA Records Management Profile Version 1 0 December 15 2005 Pearce Moses Richard 2005 A Glossary of Archival and Records Terminology Chicago IL The Society of American Archivists p 232 ISBN 1 931666 14 8 Emmett J Leahy 1910 1964 Emmett Leahy Award retrieved 2020 11 17 Berner R 1983 Archival Theory and Practice in the United States A Historical Analysis Seattle and London a href Template Cite book html title Template Cite book cite book a CS1 maint location missing publisher link Further reading EditAtherton J 1985 From Life Cycle to Continuum Some Thoughts on the Records Management Archives Relationship Archivaria 21 43 51 Berner R 1983 Archival Theory and Practice in the United States A Historical Analysis Seattle and London a href Template Cite book html title Template Cite book cite book a CS1 maint location missing publisher link Retrieved from https en wikipedia org w index php title Records life cycle amp oldid 1163892548, wikipedia, wiki, book, books, library,
