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Knowledge management

Knowledge management (KM) is the collection of methods relating to creating, sharing, using and managing the knowledge and information of an organization.[1] It refers to a multidisciplinary approach to achieve organisational objectives by making the best use of knowledge.[2]

An established discipline since 1991,[3] KM includes courses taught in the fields of business administration, information systems, management, library, and information science.[3][4] Other fields may contribute to KM research, including information and media, computer science, public health and public policy.[5] Several universities offer dedicated master's degrees in knowledge management.

Many large companies, public institutions, and non-profit organisations have resources dedicated to internal KM efforts, often as a part of their business strategy, IT, or human resource management departments.[6] Several consulting companies provide advice regarding KM to these organizations.[6]

Knowledge management efforts typically focus on organisational objectives such as improved performance, competitive advantage, innovation, the sharing of lessons learned, integration, and continuous improvement of the organisation.[7] These efforts overlap with organisational learning and may be distinguished from that by a greater focus on the management of knowledge as a strategic asset and on encouraging the sharing of knowledge.[2][8] KM is an enabler of organizational learning.[9][10]

The most complex scenario for knowledge management may be found in the context of supply chain as it involves multiple companies without an ownership relationship or hierarchy between them, being called by some authors as transorganizational or interorganizational knowledge. That complexity is additionally increased by industry 4.0 (or 4th industrial revolution) and digital transformation, as new challenges emerge from both the volume and speed of information flows and knowledge generation.[11]

History

Knowledge management efforts have a long history, including on-the-job discussions, formal apprenticeship, discussion forums, corporate libraries, professional training, and mentoring programs.[2][10] With increased use of computers in the second half of the 20th century, specific adaptations of technologies such as knowledge bases, expert systems, information repositories, group decision support systems, intranets, and computer-supported cooperative work have been introduced to further enhance such efforts.[2]

In 1999, the term personal knowledge management was introduced; it refers to the management of knowledge at the individual level.[12]

In the enterprise, early collections of case studies recognised the importance of knowledge management dimensions of strategy, process and measurement.[13][14] Key lessons learned include people and the cultural norms which influence their behaviors are the most critical resources for successful knowledge creation, dissemination and application; cognitive, social and organisational learning processes are essential to the success of a knowledge management strategy; and measurement, benchmarking and incentives are essential to accelerate the learning process and to drive cultural change.[14] In short, knowledge management programs can yield impressive benefits to individuals and organisations if they are purposeful, concrete and action-orientated.

Research

KM emerged as a scientific discipline in the early 1990s.[15] It was initially supported by individual practitioners, when Skandia hired Leif Edvinsson of Sweden as the world's first Chief Knowledge Officer (CKO).[16] Hubert Saint-Onge (formerly of CIBC, Canada), started investigating KM long before that.[2] The objective of CKOs is to manage and maximise the intangible assets of their organizations.[2] Gradually, CKOs became interested in practical and theoretical aspects of KM, and the new research field was formed.[17] The KM idea has been taken up by academics, such as Ikujiro Nonaka (Hitotsubashi University), Hirotaka Takeuchi (Hitotsubashi University), Thomas H. Davenport (Babson College) and Baruch Lev (New York University).[3][18]

In 2001, Thomas A. Stewart, former editor at Fortune magazine and subsequently the editor of Harvard Business Review, published a cover story highlighting the importance of intellectual capital in organizations.[19] The KM discipline has been gradually moving towards academic maturity.[2] First, is a trend toward higher cooperation among academics; single-author publications are less common. Second, the role of practitioners has changed.[17] Their contribution to academic research declined from 30% of overall contributions up to 2002, to only 10% by 2009.[20] Third, the number of academic knowledge management journals has been steadily growing, currently reaching 27 outlets.[21][22]

Multiple KM disciplines exist; approaches vary by author and school.[17][23] As the discipline matured, academic debates increased regarding theory and practice, including:

Regardless of the school of thought, core components of KM roughly include people/culture, processes/structure and technology. The details depend on the perspective.[28] KM perspectives include:

The practical relevance of academic research in KM has been questioned[35] with action research suggested as having more relevance[36] and the need to translate the findings presented in academic journals to a practice.[13]

Dimensions

Different frameworks for distinguishing between different 'types of' knowledge exist.[10] One proposed framework for categorising the dimensions of knowledge distinguishes tacit knowledge and explicit knowledge.[32] Tacit knowledge represents internalised knowledge that an individual may not be consciously aware of, such as to accomplish particular tasks. At the opposite end of the spectrum, explicit knowledge represents knowledge that the individual holds consciously in mental focus, in a form that can easily be communicated to others.[17][37]

 
The Knowledge Spiral as described by Nonaka & Takeuchi.

Ikujiro Nonaka proposed a model (SECI, for Socialisation, Externalisation, Combination, Internalisation) which considers a spiraling interaction between explicit knowledge and tacit knowledge.[38] In this model, knowledge follows a cycle in which implicit knowledge is 'extracted' to become explicit knowledge, and explicit knowledge is 're-internalised' into implicit knowledge.[38]

Hayes and Walsham (2003) describe knowledge and knowledge management as two different perspectives.[39] The content perspective suggests that knowledge is easily stored; because it may be codified, while the relational perspective recognises the contextual and relational aspects of knowledge which can make knowledge difficult to share outside the specific context in which it is developed.[39]

Early research suggested that KM needs to convert internalised tacit knowledge into explicit knowledge to share it, and the same effort must permit individuals to internalise and make personally meaningful any codified knowledge retrieved from the KM effort.[6][40]

Subsequent research suggested that a distinction between tacit knowledge and explicit knowledge represented an oversimplification and that the notion of explicit knowledge is self-contradictory.[12] Specifically, for knowledge to be made explicit, it must be translated into information (i.e., symbols outside our heads).[12][41] More recently, together with Georg von Krogh and Sven Voelpel, Nonaka returned to his earlier work in an attempt to move the debate about knowledge conversion forward.[4][42]

A second proposed framework for categorising knowledge dimensions distinguishes embedded knowledge of a system outside a human individual (e.g., an information system may have knowledge embedded into its design) from embodied knowledge representing a learned capability of a human body's nervous and endocrine systems.[43]

A third proposed framework distinguishes between the exploratory creation of "new knowledge" (i.e., innovation) vs. the transfer or exploitation of "established knowledge" within a group, organisation, or community.[39][44] Collaborative environments such as communities of practice or the use of social computing tools can be used for both knowledge creation and transfer.[44]

Strategies

Knowledge may be accessed at three stages: before, during, or after KM-related activities.[31] Organisations have tried knowledge capture incentives, including making content submission mandatory and incorporating rewards into performance measurement plans.[45] Considerable controversy exists over whether such incentives work and no consensus has emerged.[7]

One strategy to KM involves actively managing knowledge (push strategy).[7][46] In such an instance, individuals strive to explicitly encode their knowledge into a shared knowledge repository, such as a database, as well as retrieving knowledge they need that other individuals have provided (codification).[46] Another strategy involves individuals making knowledge requests of experts associated with a particular subject on an ad hoc basis (pull strategy).[7][46] In such an instance, expert individual(s) provide insights to requestor (personalisation).[32] When talking about strategic knowledge management, the form of the knowledge and activities to share it defines the concept between codification and personalization. [47] The form of the knowledge means that it’s either tacit or explicit. Data and information can be considered as explicit and know-how can be considered as tacit. [48]

Hansen et al. defined the two strategies (codification and personalisation).[49] Codification means a system-oriented method in KM strategy for managing explicit knowledge with organizational objectives.[50] Codification strategy is document-centered strategy, where knowledge is mainly codified as “people-to-document” method. Codification relies on information infrastructure, where explicit knowledge is carefully codified and stored.[49] Codification focuses on collecting and storing codified knowledge in electronic databases to make it accessible.[51] Codification can therefore refer to both tacit and explicit knowledge.[52] In contrast, personalisation encourages individuals to share their knowledge directly.[51] Personification means human-oriented KM strategy where the target is to improve knowledge flows through networking and integrations related to tacit knowledge with knowledge sharing and creation.[53] Information technology plays a less important role, as it only facilitates communication and knowledge sharing.

Other knowledge management strategies and instruments for companies include:[7][26][32]

  • Knowledge sharing (fostering a culture that encourages the sharing of information, based on the concept that knowledge is not irrevocable and should be shared and updated to remain relevant)
    • Make knowledge-sharing a key role in employees' job description
    • Inter-project knowledge transfer
    • Intra-organisational knowledge sharing
    • Inter-organisational knowledge sharing
    • Knowledge retention also known as Knowledge Continuation: activities addressing the challenge of knowledge loss as a result of people leaving[54][55][56]
    • Mapping knowledge competencies, roles and identifying current or future predicted gaps.
    • Defining for each chosen role the main knowledge that should be retained, and building rituals in which the knowledge is documented or transferred on, from the day they start their job.
    • Transfer of knowledge and information prior to employee departure by means of sharing documents, shadowing, mentoring, and more,
  • Proximity & architecture (the physical situation of employees can be either conducive or obstructive to knowledge sharing)
  • Storytelling (as a means of transferring tacit knowledge)
  • Cross-project learning
  • After-action reviews
  • Knowledge mapping requires the organization to know what kind of knowledge organization has and how is it distributed throughout the company, and how to efficiently use and re-use that knowledge. (a map of knowledge repositories within a company accessible by all)
  • Communities of practice
  • Expert directories (to enable knowledge seeker to reach to the experts)
  • Expert systems (knowledge seeker responds to one or more specific questions to reach knowledge in a repository)
  • Best practice transfer
  • Knowledge fairs
  • Competency-based management (systematic evaluation and planning of knowledge related competences of individual organisation members)
  • Master–apprentice relationship, Mentor-mentee relationship, job shadowing
  • Collaborative software technologies (wikis, shared bookmarking, blogs, social software, etc.)
  • Knowledge repositories (databases, bookmarking engines, etc.)
  • Measuring and reporting intellectual capital (a way of making explicit knowledge for companies)
  • Knowledge brokers (some organisational members take on responsibility for a specific "field" and act as first reference on a specific subject)
  • Knowledge farming (using note-taking software to cultivate a knowledge graph, part of knowledge agriculture)
  • Knowledge capturing (refers to a process where trained people extract valuable or else desired knowledge from experts and embed it in databases)

Motivations

Multiple motivations lead organisations to undertake KM.[37] Typical considerations include:[32][57]

  • Making available increased knowledge content in the development and provision of products and services
  • Achieving shorter development cycles
  • Improving consistency of knowledge and standardized expert skills among staff
  • Facilitating and managing innovation and organisational learning
  • Leveraging expertises across the organisation
  • Increasing network connectivity between internal and external individuals
  • Managing business environments and allowing employees to obtain relevant insights and ideas appropriate to their work
  • Solving intractable or wicked problems
  • Managing intellectual capital and assets in the workforce (such as the expertise and know-how possessed by key individuals or stored in repositories)

KM technologies

Knowledge management (KM) technology can be categorised:

  • Collaborative software(Groupware)—Software that facilitates collaboration and sharing of organisational information. Such applications provide tools for threaded discussions, document sharing, organisation-wide uniform email, and other collaboration-related features.
  • Workflow systems—Systems that allow the representation of processes associated with the creation, use and maintenance of organisational knowledge, such as the process to create and utilise forms and documents.
  • Content management and document management systems—Software systems that automate the process of creating web content and/or documents. Roles such as editors, graphic designers, writers and producers can be explicitly modeled along with the tasks in the process and validation criteria. Commercial vendors started either to support documents or to support web content but as the Internet grew these functions merged and vendors now perform both functions.
  • Enterprise portals—Software that aggregates information across the entire organisation or for groups such as project teams.
  • eLearning—Software that enables organisations to create customised training and education. This can include lesson plans, monitoring progress and online classes.
  • Planning and scheduling software—Software that automates schedule creation and maintenance. The planning aspect can integrate with project management software.[24]
  • Telepresence—Software that enables individuals to have virtual "face-to-face" meetings without assembling at one location. Videoconferencing is the most obvious example.
  • Semantic technology such as ontologies—Systems that encode meaning alongside data to give machines the ability to extract and infer information.[58]

These categories overlap. Workflow, for example, is a significant aspect of a content or document management systems, most of which have tools for developing enterprise portals.[7][59]

Proprietary KM technology products such as Lotus Notes defined proprietary formats for email, documents, forms, etc. The Internet drove most vendors to adopt Internet formats. Open-source and freeware tools for the creation of blogs and wikis now enable capabilities that used to require expensive commercial tools.[36][60]

KM is driving the adoption of tools that enable organisations to work at the semantic level,[61] as part of the Semantic Web.[62] Some commentators have argued that after many years the Semantic Web has failed to see widespread adoption,[63][64][65] while other commentators have argued that it has been a success.[66]

Knowledge barriers

Just like knowledge transfer and knowledge sharing, the term "knowledge barriers" is not a uniformly defined term and differs in its meaning depending on the author.[67] Knowledge barriers can be associated with high costs for both companies and individuals.[68][69][70]

Knowledge retention

Knowledge retention is part of knowledge management. It helps convert tacit form of knowledge into an explicit form. It is a complex process which aims to reduce the knowledge loss in the organization. [71] Knowledge retention is needed when expert knowledge workers leave the organization after a long career. [72] Retaining knowledge prevents losing intellectual capital. [73]

According to DeLong(2004) [74] knowledge retention strategies are divided into four main categories:

  • Human resources, processes and practices
  • Knowledge transfer practices
  • Knowledge recovery practices
  • Information technologies used to capture, store and share knowledge.

Knowledge retention projects are usually introduced in three stages: decision making, planning and implementation. There are differences among researchers on the terms of the stages. For example, Dalkir talks about knowledge capture, sharing and acquisition and Doan et al. introduces initiation, implementation and evaluation. [75][76] Furthermore, Levy introduces three steps (scope, transfer, integration) but also recognizes a “zero stage” for initiation of the project.[72]

See also

References

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External links

  • Knowledge management at Curlie

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Not to be confused with Content management or Information management Knowledge management KM is the collection of methods relating to creating sharing using and managing the knowledge and information of an organization 1 It refers to a multidisciplinary approach to achieve organisational objectives by making the best use of knowledge 2 An established discipline since 1991 3 KM includes courses taught in the fields of business administration information systems management library and information science 3 4 Other fields may contribute to KM research including information and media computer science public health and public policy 5 Several universities offer dedicated master s degrees in knowledge management Many large companies public institutions and non profit organisations have resources dedicated to internal KM efforts often as a part of their business strategy IT or human resource management departments 6 Several consulting companies provide advice regarding KM to these organizations 6 Knowledge management efforts typically focus on organisational objectives such as improved performance competitive advantage innovation the sharing of lessons learned integration and continuous improvement of the organisation 7 These efforts overlap with organisational learning and may be distinguished from that by a greater focus on the management of knowledge as a strategic asset and on encouraging the sharing of knowledge 2 8 KM is an enabler of organizational learning 9 10 The most complex scenario for knowledge management may be found in the context of supply chain as it involves multiple companies without an ownership relationship or hierarchy between them being called by some authors as transorganizational or interorganizational knowledge That complexity is additionally increased by industry 4 0 or 4th industrial revolution and digital transformation as new challenges emerge from both the volume and speed of information flows and knowledge generation 11 Contents 1 History 2 Research 2 1 Dimensions 2 2 Strategies 2 3 Motivations 3 KM technologies 4 Knowledge barriers 5 Knowledge retention 6 See also 7 References 8 External linksHistory EditKnowledge management efforts have a long history including on the job discussions formal apprenticeship discussion forums corporate libraries professional training and mentoring programs 2 10 With increased use of computers in the second half of the 20th century specific adaptations of technologies such as knowledge bases expert systems information repositories group decision support systems intranets and computer supported cooperative work have been introduced to further enhance such efforts 2 In 1999 the term personal knowledge management was introduced it refers to the management of knowledge at the individual level 12 In the enterprise early collections of case studies recognised the importance of knowledge management dimensions of strategy process and measurement 13 14 Key lessons learned include people and the cultural norms which influence their behaviors are the most critical resources for successful knowledge creation dissemination and application cognitive social and organisational learning processes are essential to the success of a knowledge management strategy and measurement benchmarking and incentives are essential to accelerate the learning process and to drive cultural change 14 In short knowledge management programs can yield impressive benefits to individuals and organisations if they are purposeful concrete and action orientated Research EditKM emerged as a scientific discipline in the early 1990s 15 It was initially supported by individual practitioners when Skandia hired Leif Edvinsson of Sweden as the world s first Chief Knowledge Officer CKO 16 Hubert Saint Onge formerly of CIBC Canada started investigating KM long before that 2 The objective of CKOs is to manage and maximise the intangible assets of their organizations 2 Gradually CKOs became interested in practical and theoretical aspects of KM and the new research field was formed 17 The KM idea has been taken up by academics such as Ikujiro Nonaka Hitotsubashi University Hirotaka Takeuchi Hitotsubashi University Thomas H Davenport Babson College and Baruch Lev New York University 3 18 In 2001 Thomas A Stewart former editor at Fortune magazine and subsequently the editor of Harvard Business Review published a cover story highlighting the importance of intellectual capital in organizations 19 The KM discipline has been gradually moving towards academic maturity 2 First is a trend toward higher cooperation among academics single author publications are less common Second the role of practitioners has changed 17 Their contribution to academic research declined from 30 of overall contributions up to 2002 to only 10 by 2009 20 Third the number of academic knowledge management journals has been steadily growing currently reaching 27 outlets 21 22 Multiple KM disciplines exist approaches vary by author and school 17 23 As the discipline matured academic debates increased regarding theory and practice including Techno centric with a focus on technology ideally those that enhance knowledge sharing and creation 24 25 Organisational with a focus on how an organisation can be designed to facilitate knowledge processes best 6 Ecological with a focus on the interaction of people identity knowledge and environmental factors as a complex adaptive system akin to a natural ecosystem 26 27 Regardless of the school of thought core components of KM roughly include people culture processes structure and technology The details depend on the perspective 28 KM perspectives include community of practice 29 social network analysis 30 intellectual capital 31 information theory 15 16 complexity science 32 constructivism 33 34 The practical relevance of academic research in KM has been questioned 35 with action research suggested as having more relevance 36 and the need to translate the findings presented in academic journals to a practice 13 Dimensions Edit Different frameworks for distinguishing between different types of knowledge exist 10 One proposed framework for categorising the dimensions of knowledge distinguishes tacit knowledge and explicit knowledge 32 Tacit knowledge represents internalised knowledge that an individual may not be consciously aware of such as to accomplish particular tasks At the opposite end of the spectrum explicit knowledge represents knowledge that the individual holds consciously in mental focus in a form that can easily be communicated to others 17 37 The Knowledge Spiral as described by Nonaka amp Takeuchi Ikujiro Nonaka proposed a model SECI for Socialisation Externalisation Combination Internalisation which considers a spiraling interaction between explicit knowledge and tacit knowledge 38 In this model knowledge follows a cycle in which implicit knowledge is extracted to become explicit knowledge and explicit knowledge is re internalised into implicit knowledge 38 Hayes and Walsham 2003 describe knowledge and knowledge management as two different perspectives 39 The content perspective suggests that knowledge is easily stored because it may be codified while the relational perspective recognises the contextual and relational aspects of knowledge which can make knowledge difficult to share outside the specific context in which it is developed 39 Early research suggested that KM needs to convert internalised tacit knowledge into explicit knowledge to share it and the same effort must permit individuals to internalise and make personally meaningful any codified knowledge retrieved from the KM effort 6 40 Subsequent research suggested that a distinction between tacit knowledge and explicit knowledge represented an oversimplification and that the notion of explicit knowledge is self contradictory 12 Specifically for knowledge to be made explicit it must be translated into information i e symbols outside our heads 12 41 More recently together with Georg von Krogh and Sven Voelpel Nonaka returned to his earlier work in an attempt to move the debate about knowledge conversion forward 4 42 A second proposed framework for categorising knowledge dimensions distinguishes embedded knowledge of a system outside a human individual e g an information system may have knowledge embedded into its design from embodied knowledge representing a learned capability of a human body s nervous and endocrine systems 43 A third proposed framework distinguishes between the exploratory creation of new knowledge i e innovation vs the transfer or exploitation of established knowledge within a group organisation or community 39 44 Collaborative environments such as communities of practice or the use of social computing tools can be used for both knowledge creation and transfer 44 Strategies Edit Knowledge may be accessed at three stages before during or after KM related activities 31 Organisations have tried knowledge capture incentives including making content submission mandatory and incorporating rewards into performance measurement plans 45 Considerable controversy exists over whether such incentives work and no consensus has emerged 7 One strategy to KM involves actively managing knowledge push strategy 7 46 In such an instance individuals strive to explicitly encode their knowledge into a shared knowledge repository such as a database as well as retrieving knowledge they need that other individuals have provided codification 46 Another strategy involves individuals making knowledge requests of experts associated with a particular subject on an ad hoc basis pull strategy 7 46 In such an instance expert individual s provide insights to requestor personalisation 32 When talking about strategic knowledge management the form of the knowledge and activities to share it defines the concept between codification and personalization 47 The form of the knowledge means that it s either tacit or explicit Data and information can be considered as explicit and know how can be considered as tacit 48 Hansen et al defined the two strategies codification and personalisation 49 Codification means a system oriented method in KM strategy for managing explicit knowledge with organizational objectives 50 Codification strategy is document centered strategy where knowledge is mainly codified as people to document method Codification relies on information infrastructure where explicit knowledge is carefully codified and stored 49 Codification focuses on collecting and storing codified knowledge in electronic databases to make it accessible 51 Codification can therefore refer to both tacit and explicit knowledge 52 In contrast personalisation encourages individuals to share their knowledge directly 51 Personification means human oriented KM strategy where the target is to improve knowledge flows through networking and integrations related to tacit knowledge with knowledge sharing and creation 53 Information technology plays a less important role as it only facilitates communication and knowledge sharing Other knowledge management strategies and instruments for companies include 7 26 32 Knowledge sharing fostering a culture that encourages the sharing of information based on the concept that knowledge is not irrevocable and should be shared and updated to remain relevant Make knowledge sharing a key role in employees job description Inter project knowledge transfer Intra organisational knowledge sharing Inter organisational knowledge sharing Knowledge retention also known as Knowledge Continuation activities addressing the challenge of knowledge loss as a result of people leaving 54 55 56 Mapping knowledge competencies roles and identifying current or future predicted gaps Defining for each chosen role the main knowledge that should be retained and building rituals in which the knowledge is documented or transferred on from the day they start their job Transfer of knowledge and information prior to employee departure by means of sharing documents shadowing mentoring and more Proximity amp architecture the physical situation of employees can be either conducive or obstructive to knowledge sharing Storytelling as a means of transferring tacit knowledge Cross project learning After action reviews Knowledge mapping requires the organization to know what kind of knowledge organization has and how is it distributed throughout the company and how to efficiently use and re use that knowledge a map of knowledge repositories within a company accessible by all Communities of practice Expert directories to enable knowledge seeker to reach to the experts Expert systems knowledge seeker responds to one or more specific questions to reach knowledge in a repository Best practice transfer Knowledge fairs Competency based management systematic evaluation and planning of knowledge related competences of individual organisation members Master apprentice relationship Mentor mentee relationship job shadowing Collaborative software technologies wikis shared bookmarking blogs social software etc Knowledge repositories databases bookmarking engines etc Measuring and reporting intellectual capital a way of making explicit knowledge for companies Knowledge brokers some organisational members take on responsibility for a specific field and act as first reference on a specific subject Knowledge farming using note taking software to cultivate a knowledge graph part of knowledge agriculture Knowledge capturing refers to a process where trained people extract valuable or else desired knowledge from experts and embed it in databases Motivations Edit Multiple motivations lead organisations to undertake KM 37 Typical considerations include 32 57 Making available increased knowledge content in the development and provision of products and services Achieving shorter development cycles Improving consistency of knowledge and standardized expert skills among staff Facilitating and managing innovation and organisational learning Leveraging expertises across the organisation Increasing network connectivity between internal and external individuals Managing business environments and allowing employees to obtain relevant insights and ideas appropriate to their work Solving intractable or wicked problems Managing intellectual capital and assets in the workforce such as the expertise and know how possessed by key individuals or stored in repositories KM technologies EditKnowledge management KM technology can be categorised Collaborative software Groupware Software that facilitates collaboration and sharing of organisational information Such applications provide tools for threaded discussions document sharing organisation wide uniform email and other collaboration related features Workflow systems Systems that allow the representation of processes associated with the creation use and maintenance of organisational knowledge such as the process to create and utilise forms and documents Content management and document management systems Software systems that automate the process of creating web content and or documents Roles such as editors graphic designers writers and producers can be explicitly modeled along with the tasks in the process and validation criteria Commercial vendors started either to support documents or to support web content but as the Internet grew these functions merged and vendors now perform both functions Enterprise portals Software that aggregates information across the entire organisation or for groups such as project teams eLearning Software that enables organisations to create customised training and education This can include lesson plans monitoring progress and online classes Planning and scheduling software Software that automates schedule creation and maintenance The planning aspect can integrate with project management software 24 Telepresence Software that enables individuals to have virtual face to face meetings without assembling at one location Videoconferencing is the most obvious example Semantic technology such as ontologies Systems that encode meaning alongside data to give machines the ability to extract and infer information 58 These categories overlap Workflow for example is a significant aspect of a content or document management systems most of which have tools for developing enterprise portals 7 59 Proprietary KM technology products such as Lotus Notes defined proprietary formats for email documents forms etc The Internet drove most vendors to adopt Internet formats Open source and freeware tools for the creation of blogs and wikis now enable capabilities that used to require expensive commercial tools 36 60 KM is driving the adoption of tools that enable organisations to work at the semantic level 61 as part of the Semantic Web 62 Some commentators have argued that after many years the Semantic Web has failed to see widespread adoption 63 64 65 while other commentators have argued that it has been a success 66 Knowledge barriers EditJust like knowledge transfer and knowledge sharing the term knowledge barriers is not a uniformly defined term and differs in its meaning depending on the author 67 Knowledge barriers can be associated with high costs for both companies and individuals 68 69 70 Knowledge retention EditKnowledge retention is part of knowledge management It helps convert tacit form of knowledge into an explicit form It is a complex process which aims to reduce the knowledge loss in the organization 71 Knowledge retention is needed when expert knowledge workers leave the organization after a long career 72 Retaining knowledge prevents losing intellectual capital 73 According to DeLong 2004 74 knowledge retention strategies are divided into four main categories Human resources processes and practices Knowledge transfer practices Knowledge recovery practices Information technologies used to capture store and share knowledge Knowledge retention projects are usually introduced in three stages decision making planning and implementation There are differences among researchers on the terms of the stages For example Dalkir talks about knowledge capture sharing and acquisition and Doan et al introduces initiation implementation and evaluation 75 76 Furthermore Levy introduces three steps scope transfer integration but also recognizes a zero stage for initiation of the project 72 See also EditArchives management Customer knowledge Dynamic knowledge repository Electronic Journal of Knowledge Management Ignorance management Information governance Information management Journal of Knowledge Management Journal of Knowledge Management Practice Knowledge cafe Knowledge community Knowledge ecosystem Knowledge engineering Knowledge management software Knowledge modeling Knowledge transfer Knowledge translation Legal case management Personal knowledge managementReferences Edit Girard John P Girard JoAnn L 2015 Defining knowledge management Toward an applied compendium PDF Online Journal of Applied Knowledge Management 3 1 14 a b c d e f g Introduction to Knowledge Management www unc edu University of North Carolina at Chapel Hill Archived from the original on March 19 2007 Retrieved 11 September 2014 a href Template Cite web html title Template Cite web cite web a CS1 maint unfit URL link a b c Nonaka Ikujiro 1991 The knowledge creating company PDF Harvard Business Review 69 6 96 104 a b Nonaka Ikujiro von Krogh Georg 2009 Tacit Knowledge and Knowledge Conversion Controversy and Advancement in Organizational Knowledge Creation Theory Organization Science 20 3 635 652 doi 10 1287 orsc 1080 0412 S2CID 9157692 Bellinger Gene Mental Model Musings Systems Thinking Blog Retrieved 18 April 2013 a b c d Addicot Rachael McGivern Gerry Ferlie Ewan 2006 Networks Organizational Learning and Knowledge Management NHS Cancer Networks Public Money amp Management 26 2 87 94 doi 10 1111 j 1467 9302 2006 00506 x S2CID 154227002 a b c d e f Gupta Jatinder Sharma Sushil 2004 Creating Knowledge Based Organizations Boston Idea Group Publishing ISBN 978 1 59140 163 6 Maier R 2007 Knowledge Management Systems Information And Communication Technologies for Knowledge Management 3rd ed Berlin Springer ISBN 9783540714088 Sanchez R 1996 Strategic Learning and Knowledge Management Wiley Chichester a b c Sanchez R 1996 Strategic Learning and Knowledge Management Chichester Wiley Sartori Jeanfrank 2021 Organizational Knowledge Management in the Context of Supply Chain 4 0 A Systematic Literature Review and Conceptual Model Proposal Knowledge and Process Management 32 via Wiley a b c Wright Kirby 2005 Personal knowledge management supporting individual knowledge worker performance Knowledge Management Research and Practice 3 3 156 165 doi 10 1057 palgrave kmrp 8500061 S2CID 58474736 a b Booker Lorne Bontis Nick Serenko Alexander 2008 The relevance of knowledge management and intellectual capital research PDF Knowledge and Process Management 15 4 235 246 doi 10 1002 kpm 314 a b Morey Daryl Maybury Mark Thuraisingham Bhavani 2002 Knowledge Management Classic and Contemporary Works MIT Press p 451 ISBN 978 0 262 13384 5 a b McInerney Claire 2002 Knowledge Management and the Dynamic Nature of Knowledge Journal of the American Society for Information Science and Technology 53 12 1009 1018 CiteSeerX 10 1 1 114 9717 doi 10 1002 asi 10109 S2CID 1859117 a b Information Architecture and Knowledge Management Kent State University Archived from the original on June 29 2008 Retrieved 18 April 2013 a b c d Bray David May 2007 SSRN Literature Review Knowledge Management Research at the Organizational Level SSRN 991169 Davenport Tom 2008 02 19 Enterprise 2 0 The New New Knowledge Management Harvard Business Review Retrieved 18 April 2013 Stewart Thomas A 1998 Intellectual Capital The New Wealth of Organizations Crown Business Publishers ISBN 978 0385483810 Serenko Alexander Bontis Nick Booker Lorne Sadeddin Khaled Hardie Timothy 2010 A scientometric analysis of knowledge management and intellectual capital academic literature 1994 2008 PDF Journal of Knowledge Management 14 1 13 23 doi 10 1108 13673271011015534 Serenko Alexander Bontis Nick 2017 Global Ranking of Knowledge Management and Intellectual Capital Academic Journals 2017 Update PDF Journal of Knowledge Management 21 3 675 692 doi 10 1108 JKM 11 2016 0490 Serenko Alexander Bontis Nick 2021 Global Ranking of Knowledge Management and Intellectual Capital Academic Journals A 2021 Update PDF Journal of Knowledge Management 26 1 126 145 doi 10 1108 JKM 11 2020 0814 S2CID 241212544 Langton Robbins N S 2006 Organizational Behaviour Fourth Canadian ed Toronto Ontario Pearson Prentice Hall a b Alavi Maryam Leidner Dorothy E 1999 Knowledge management systems issues challenges and benefits Communications of the AIS 1 2 Rosner D Grote B Hartman K Hofling B Guericke O 1998 From natural language documents to sharable product knowledge a knowledge engineering approach In Borghoff Uwe M Pareschi Remo eds Information technology for knowledge management Springer Verlag pp 35 51 a b Bray David 2007 05 07 SSRN Knowledge Ecosystems A Theoretical Lens for Organizations Confronting Hyperturbulent Environments SSRN 984600 Carlson Marcu Okurowsk Lynn Marcu Daniel Okurowsk Mary Ellen Building a Discourse Tagged Corpus in the Framework of Rhetorical Structure Theory PDF University of Pennsylvania Archived from the original PDF on 25 March 2012 Retrieved 19 April 2013 Spender J C Scherer A G 2007 The Philosophical Foundations of Knowledge Management Editors Introduction Organization 14 1 5 28 doi 10 1177 1350508407071858 S2CID 143132295 SSRN 958768 TeacherBridge Knowledge Management in Communities of Practice PDF Virginia Tech Archived from the original PDF on 17 December 2008 Retrieved 18 April 2013 Groth Kristina Using social networks for knowledge management PDF Royal Institute of Technology Stockholm Sweden Retrieved 18 April 2013 a b Bontis Nick Choo Chun Wei 2002 The Strategic Management of Intellectual Capital and Organizational Knowledge New York Oxford University Press ISBN 978 0 19 513866 5 a b c d e Snowden Dave 2002 Complex Acts of Knowing Paradox and Descriptive Self Awareness Journal of Knowledge Management 6 2 100 111 CiteSeerX 10 1 1 126 4537 doi 10 1108 13673270210424639 Nanjappa Aloka Grant Michael M 2003 Constructing on constructivism The role of technology PDF Electronic Journal for the Integration of Technology in Education 2 1 Archived from the original PDF on 2008 12 17 Wyssusek Boris Knowledge Management A Sociopragmatic Approach 2001 CiteSeerX Retrieved 18 April 2013 Ferguson J 2005 Bridging the gap between research and practice Knowledge Management for Development Journal 1 3 46 54 doi 10 1080 03057640500319065 S2CID 145246146 a b Andriessen Daniel 2004 Reconciling the rigor relevance dilemma in intellectual capital research The Learning Organization 11 4 5 393 401 doi 10 1108 09696470410538288 a b Alavi Maryam Leidner Dorothy E 2001 Review Knowledge Management and Knowledge Management Systems Conceptual Foundations and Research Issues MIS Quarterly 25 1 107 136 doi 10 2307 3250961 JSTOR 3250961 S2CID 1780588 a b Nonaka Ikujiro Takeuchi Hirotaka 1995 The knowledge creating company how Japanese companies create the dynamics of innovation New York Oxford University Press pp 284 ISBN 978 0 19 509269 1 a b c Hayes M Walsham G 2003 Knowledge sharing and ICTs A relational perspective In Easterby Smith M Lyles M A eds The Blackwell Handbook of Organizational Learning and Knowledge Management Malden MA Blackwell pp 54 77 ISBN 978 0 631 22672 7 Rhetorical Structure Theory Website RST Retrieved 19 April 2013 Serenko Alexander Bontis Nick 2004 Meta review of knowledge management and intellectual capital literature citation impact and research productivity rankings PDF Knowledge and Process Management 11 3 185 198 doi 10 1002 kpm 203 hdl 11375 17698 Archived from the original PDF on 2007 09 26 Nonaka I von Krogh G amp Voelpel S 2006 Organizational knowledge creation theory Evolutionary paths and future advances PDF Organization Studies 27 8 1179 1208 doi 10 1177 0170840606066312 S2CID 145111375 Sensky Tom 2002 Knowledge Management Advances in Psychiatric Treatment 8 5 387 395 doi 10 1192 apt 8 5 387 a b Bray David A December 1 2005 Exploration Exploitation and Knowledge Management Strategies in Multi Tier Hierarchical Organizations Experiencing Environmental Turbulence North American Assoc for Computational Social and Organizational Science NAACSOS Conference SSRN 961043 Benbasat Izak Zmud Robert 1999 Empirical research in information systems The practice of relevance MIS Quarterly 23 1 3 16 doi 10 2307 249403 JSTOR 249403 S2CID 3472783 a b c Knowledge Management for Data Interoperability PDF Retrieved 18 April 2013 Venkitachalam amp Willmott 2017 Laihonen Harri Hannula Mika Helander Nina Ilvonen Ilona Jussila 2013 a b Hansen et al 1999 What s Your Strategy for Managing Knowledge Morten T Hansen Nitin Nohria and Thomas Tierney The Knowledge Management Yearbook 2000 2001 Routledge pp 66 80 2013 05 13 doi 10 4324 9780080941042 9 ISBN 978 0 08 094104 2 retrieved 2022 04 26 a b Smith 2004 p 7 Hall 2006 pp 119f What s Your Strategy for Managing Knowledge Morten T Hansen Nitin Nohria and Thomas Tierney The Knowledge Management Yearbook 2000 2001 Routledge pp 66 80 2013 05 13 doi 10 4324 9780080941042 9 ISBN 978 0 08 094104 2 retrieved 2022 04 26 Liebowitz J 2008 Knowledge retention strategies and solutions CRC Press DeLong D W amp Storey J 2004 Lost knowledge Confronting the threat of an aging workforce Oxford University Press Levy Moria 2011 Knowledge retention minimizing organizational business loss Journal of Knowledge Management 15 4 582 600 doi 10 1108 13673271111151974 ISSN 1367 3270 Managing knowledge in manufacturing Davies John Grobelnik Marko Mladenic Dunja eds 2009 Semantic Knowledge Management Integrating Ontology Management Knowledge Discovery and Human Language Technologies Berlin Springer Verlag doi 10 1007 978 3 540 88845 1 ISBN 9783540888444 OCLC 312625476 Rao Madanmohan 2005 Knowledge Management Tools and Techniques Elsevier pp 3 42 ISBN 978 0 7506 7818 6 Calvin D Andrus 2005 The Wiki and the Blog Toward a Complex Adaptive Intelligence Community Studies in Intelligence 49 3 SSRN 755904 Capozzi Marla M 2007 Knowledge Management Architectures Beyond Technology First Monday 12 6 doi 10 5210 fm v12i6 1871 Berners Lee Tim Hendler James Lassila Ora May 17 2001 The Semantic Web A new form of Web content that is meaningful to computers will unleash a revolution of new possibilities Scientific American 284 5 34 43 doi 10 1038 scientificamerican0501 34 Archived from the original on April 24 2013 Bakke Sturla ygstad Bendik May 2009 Two emerging technologies a comparative analysis of Web 2 0 and the Semantic Web CONF IRM 2009 Proceedings 28 Our research question is how do we explain the surprising success of Web 2 0 and the equally surprising non fulfillment of the Semantic Web Building on a case study approach we conducted a in depth comparative analysis of the two emerging technologies We propose two conclusions First traditional top down management of an emerging global technology has proved not to be effective in the case of the Semantic Web and Web 2 0 and second the success for such global technologies is mainly associated with bootstrapping an already installed base Grimes Seth 7 January 2014 Semantic Web business going nowhere slowly InformationWeek Retrieved 5 September 2017 SemWeb is a narrowly purposed replica of a subset of the World Wide Web It s useful for information enrichment in certain domains via a circumscribed set of tools However the SemWeb offers a vanishingly small benefit to the vast majority of businesses The vision persists but is unachievable the business reality of SemWeb is going pretty much nowhere Cagle Kurt 3 July 2016 Why the Semantic Web has failed LinkedIn Retrieved 5 September 2017 This may sound like heresy but my personal belief is that the semantic web has failed Not in just give it a few more years and it ll catch on or it s just a matter of tooling and editors No I d argue that as admirable as the whole goal of the semantic web is it s just not working in reality Zaino Jennifer 23 September 2014 The Semantic Web s rocking and there ain t no stopping it now dataversity net Retrieved 5 September 2017 Make no mistake about it The semantic web has been a success and that s not about to stop now That was essentially the message delivered by W3C Data Activity Lead Phil Archer during his keynote address celebrating the semantic web s ten years of achievement at last month s Semantic Technology amp Business Conference in San Jose Paulin Dan Theodor Suneson K January 2011 Knowledge Transfer Knowledge Sharing and Knowledge Barriers Three Blurry Terms in KM Retrieved May 2 2022 Dalkir Kimiz 2005 Knowledge management in theory and practice pp 221 276 289 doi 10 4324 9780080547367 ISBN 9781136389757 Retrieved May 1 2022 Riege Andreas June 1 2005 Three dozen knowledge sharing barriers managers must consider Journal of Knowledge Management 9 3 18 35 doi 10 1108 13673270510602746 Retrieved May 2 2022 Riege Andreas February 2007 Actions to overcome knowledge transfer barriers in MNCs Journal of Knowledge Management 11 1 48 67 doi 10 1108 13673270710728231 Retrieved May 2 2022 Bolisani Ettore Bratianu Constantin 2018 Generic Knowledge Strategies a b Levy Moria 2011 01 01 Knowledge retention minimizing organizational business loss Journal of Knowledge Management 15 4 582 600 doi 10 1108 13673271111151974 ISSN 1367 3270 Urbancova Hana 2012 06 30 The Process of Knowledge Continuity Ensuring Journal of Competitiveness 4 2 38 48 doi 10 7441 joc 2012 02 03 Delong DW 2004 Lost Knowledge Confronting the threat of aging workforce Dalkir Kimiz 2013 09 05 Knowledge Management in Theory and Practice 1 ed Routledge doi 10 4324 9780080547367 ISBN 978 0 08 054736 7 A Reference Model for Knowledge Retention within Small and Medium Sized Enterprises Proceedings of the International Conference on Knowledge Management and Information Sharing Paris France SciTePress Science and Technology Publications 306 311 2011 doi 10 5220 0003632003060311 ISBN 978 989 8425 81 2 External links Edit Wikiquote has quotations related to Knowledge management Wikimedia Commons has media related to Knowledge management Knowledge management at Curlie Retrieved from https en wikipedia org w index php title Knowledge management amp oldid 1136312898, wikipedia, wiki, book, books, library,

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